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Machine embroidery design management When you enter into the embroidery business you will soon learn individual ways to track and organize your embroidery designs, some people use a specialty program, a filing systems on your computer, a database and other. Today we are going to take a look at organizing your designs with Librarian. This tool has been around for a while, while it has some limitations its a great tool for searching for designs. What is Librarian Librarian is a single user database that has been built into Tajima DGML by Pulse since version 11, the main structure of the database has not changed much over the years. This database allows you to store your PXF or a wide range of other stitch files. This database allows you to enter in information about the embroidery designs from vendor, special notes, it also keeps track of size, colors and more. You can search by a wide range of topics and or view the designs by image. It depends on how much type you want to spend setting it up. Where is librarian , it can be found at the top of your screen and is available on a wide range of levels.. This tool is one of the most ignored tools in your software, when I worked with Tajima Pulse most customers did not know that it existed or what it could do for them, not to mention that it also comes with the option of a 1000 machine embroidery designs to start up with. While the designs are free its up to you to add them if you want them. When opening your software for the first time and you open librarian it will prompt you to choose a BLANK Database or PREMIUM Database, If you choose blank it will not show you any designs until you add them , if you choose premium database it will give you 1000 machine embroidery designs. Menu Options If you click on the Librarian tab at the top of your screen you will get a menu similar to the one I have illustrated below. Open Design This allows you to visually view the embroidery designs in your database. Search This allows you to search by various fields if entered Save Design Manual way to add machine embroidery designs from your workspace to librarian Save Design as Same as above but allows you to make a different version of another design. Groups You can store embroidery designs in groups to catalog the embroidery designs easier Favorites Allows you to set embroidery designs up as favorites for quick reference Database info Path to the database for backing up and seeing how large your database is Import A option for mass loading your designs, however it doesn't enter any additional data Rebuild icons Sometimes the database will loose some image files, this option rebuilds the image files. Multiusers This is only available to users that purchased the items. Setting Librarian UP Prior to setting up your librarian for the first time you will need to make sure you have permission to allow your system to right to restricted areas of your computer. Librarian needs permission from your windows to access this area. Contact your local distributor for help with this if needed. Opening Designs When you click on the Open option in Librarian menu you will get the following screen . This screen is a bit confusing for some while it may seem like you can choose the various options, you need to setup your librarian to use these features, the easiest method for this window is leaving everything as default and clicking open., There one option you may want to look at the datatype, this will also depending on what file types you have in your database. The types included all embroidery files, stitch designs like DST, PSF and home embroidery formats, Outline files like PXF, POF, chenille embroidery designs and outline chenille designs. Stitch Files Stitch files do not retain the color information in embroidery designs, and have limitation on sizing and editing Outline Files These are the best files to save to librarian as they save all the editing information, and color info of designs, just like saving them to your system Chenille files are only available if you have a chenille embroidery machine. When you click open it will show your digitized embroidery designs in your window, depending on how large your window is will depend on how many designs it shows, also dependent on how many designs you have in the database as well. Opening a embroidery design To open a machine embroidery design you can just double click it and it will open up in Tajima DGML or you can right click to get more options, The main option you likely to use is the properties tab, but you can play around with the other options as well. GENERAL TAB This tab will tell you basic info about the design, including when it was made, name of the file, Design TAB This tab will show you information about the design including, Designer ID, Customer, Design dimension, stitch count, number of colors, number of trims etc. User Tags Optional, I have used these tabs to hold customer information, you can also add notes or special instructions to the file as well Color Information This tab will show you the color information of PXF and PSF and POF files but not dst files Attachments Optional, I use this if I store a customer logo , I attach the original artwork to the database file Groups Optional, you can add (1) embroidery design to several different groups. Dog design can be added to a Dog group or an animal group. Mass Load This option is listed as Import , but its basically a option of loading multiple designs at one time. This is a very taxing process for the computer as it has to generate alot of information for your files, You should do this when you do not need the machine for any other embroidery digitizing software task. To use this option click the file types you want to add, choose the location where the embroidery designs are and click next and it will begin uploading you may also get a note that your embroidery program is not responding, ignore this and come back later. When its done your screen will go back to the original window, Now you can go back into Librarian and see the machine embroidery designs you have added, Now if you the import option you will need to add other details to each file if you want to know the vendor etc. Searching Embroidery Designs If you mass load , you will not be able to search all the fields, unless you edit each file. when you search for a machine embroidery design you can search by the following criteria General Tab Design ID Optional , this needs to be manually added Customer Optional , this needs to be manually added Description Optional , this needs to be manually added General Key Optional, but rarely used Status Default is Production Designs Tab Designer ID Optional , needs to be added Customer Optional , needs to be added Desing Dimensions Size of the design Atributes Stitch Count, colors, trims, jobs etc,. There are some other tabs but blank by default If you want the information to be all added its best to add designs as you use them , or several a day in your free time.