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Machine embroidery design management When you enter into the embroidery business you will soon learn individual ways to track and organize your embroidery designs, some people use a specialty program, a filing systems on your computer, a database and other. Today we are going to take a look at organizing your designs with Librarian. This tool has been around for a while, while it has some limitations its a great tool for searching for designs. What is Librarian Librarian is a single user database that has been built into Tajima DGML by Pulse since version 11, the main structure of the database has not changed much over the years. This database allows you to store your PXF or a wide range of other stitch files. This database allows you to enter in information about the embroidery designs from vendor, special notes, it also keeps track of size, colors and more. You can search by a wide range of topics and or view the designs by image. It depends on how much type you want to spend setting it up. Where is librarian , it can be found at the top of your screen and is available on a wide range of levels.. This tool is one of the most ignored tools in your software, when I worked with Tajima Pulse most customers did not know that it existed or what it could do for them, not to mention that it also comes with the option of a 1000 machine embroidery designs to start up with. While the designs are free its up to you to add them if you want them. When opening your software for the first time and you open librarian it will prompt you to choose a BLANK Database or PREMIUM Database, If you choose blank it will not show you any designs until you add them , if you choose premium database it will give you 1000 machine embroidery designs. Menu Options If you click on the Librarian tab at the top of your screen you will get a menu similar to the one I have illustrated below. Open Design This allows you to visually view the embroidery designs in your database. Search This allows you to search by various fields if entered Save Design Manual way to add machine embroidery designs from your workspace to librarian Save Design as Same as above but allows you to make a different version of another design. Groups You can store embroidery designs in groups to catalog the embroidery designs easier Favorites Allows you to set embroidery designs up as favorites for quick reference Database info Path to the database for backing up and seeing how large your database is Import A option for mass loading your designs, however it doesn't enter any additional data Rebuild icons Sometimes the database will loose some image files, this option rebuilds the image files. Multiusers This is only available to users that purchased the items. Setting Librarian UP Prior to setting up your librarian for the first time you will need to make sure you have permission to allow your system to right to restricted areas of your computer. Librarian needs permission from your windows to access this area. Contact your local distributor for help with this if needed. Opening Designs When you click on the Open option in Librarian menu you will get the following screen . This screen is a bit confusing for some while it may seem like you can choose the various options, you need to setup your librarian to use these features, the easiest method for this window is leaving everything as default and clicking open., There one option you may want to look at the datatype, this will also depending on what file types you have in your database. The types included all embroidery files, stitch designs like DST, PSF and home embroidery formats, Outline files like PXF, POF, chenille embroidery designs and outline chenille designs. Stitch Files Stitch files do not retain the color information in embroidery designs, and have limitation on sizing and editing Outline Files These are the best files to save to librarian as they save all the editing information, and color info of designs, just like saving them to your system Chenille files are only available if you have a chenille embroidery machine. When you click open it will show your digitized embroidery designs in your window, depending on how large your window is will depend on how many designs it shows, also dependent on how many designs you have in the database as well. Opening a embroidery design To open a machine embroidery design you can just double click it and it will open up in Tajima DGML or you can right click to get more options, The main option you likely to use is the properties tab, but you can play around with the other options as well. GENERAL TAB This tab will tell you basic info about the design, including when it was made, name of the file, Design TAB This tab will show you information about the design including, Designer ID, Customer, Design dimension, stitch count, number of colors, number of trims etc. User Tags Optional, I have used these tabs to hold customer information, you can also add notes or special instructions to the file as well Color Information This tab will show you the color information of PXF and PSF and POF files but not dst files Attachments Optional, I use this if I store a customer logo , I attach the original artwork to the database file Groups Optional, you can add (1) embroidery design to several different groups. Dog design can be added to a Dog group or an animal group. Mass Load This option is listed as Import , but its basically a option of loading multiple designs at one time. This is a very taxing process for the computer as it has to generate alot of information for your files, You should do this when you do not need the machine for any other embroidery digitizing software task. To use this option click the file types you want to add, choose the location where the embroidery designs are and click next and it will begin uploading you may also get a note that your embroidery program is not responding, ignore this and come back later. When its done your screen will go back to the original window, Now you can go back into Librarian and see the machine embroidery designs you have added, Now if you the import option you will need to add other details to each file if you want to know the vendor etc. Searching Embroidery Designs If you mass load , you will not be able to search all the fields, unless you edit each file. when you search for a machine embroidery design you can search by the following criteria General Tab Design ID Optional , this needs to be manually added Customer Optional , this needs to be manually added Description Optional , this needs to be manually added General Key Optional, but rarely used Status Default is Production Designs Tab Designer ID Optional , needs to be added Customer Optional , needs to be added Desing Dimensions Size of the design Atributes Stitch Count, colors, trims, jobs etc,. There are some other tabs but blank by default If you want the information to be all added its best to add designs as you use them , or several a day in your free time.
I installed my Tajima 2009 Illustrator Extreme in my new Windows 7 computer. I just noticed that the embroidery designs in Librarian that came with my digitizing software did not load. I went to find a embroidery design and the file is empty. How do I proceed to install or copy the machine embroidery designs into Librarian?
Introductions When learning to use your embroidery digitizing software and or digitizing you will need to know how to work with files and file types when re-sizing etc. Embroidery Files In newer versions for Tajima DGML you can open various types of file format list below ; PXF, POF, PED, KWK, PSF, PCH, EMD, DST, TBF, TCF, EMB, ART, PEC , PES, DSB, DAT SEW, JEF, CND, EXP, PCM, PCS, CSD, PUM, ARC, PAT, T15, XXX, HUS , SHV, VIP , VP3, DSZ. Tajima Pulse embroidery formats There are only three formats that you should be working with as your primary formats, POF (Pulse Outline Format) PXF (Pulse Unified Format) DST ( stitch file ) The other embroidery formats are secondary formats, and while you can open them your limited on editing them as they are stitch files. Tajima Pulse PXF format Not all file types contain the same amount of information and when you make your own files you should be saving them to your hard drive as PXF. This format is exclusively a Tajima Pulse format. This format allows you to access both the Outline and Stitch files associated with a embroidery design, at the same time. This embroidery format gives you the most control and you don't loose any thing. Stitch Files When working with stitch files you should be aware of certain attributes and rules that apply to this format. When resizing it doesn't adjust the density, or stitch count of the design, which will make for a poor sew out if resizing more than 10%. Files that are considered stitch files include. DST, EMB, PCH, PES, PSF, SEW, When working with any stitch file your best to convert it to an outline and then re size it as an outline and then save it back to a stitch file to sew it out Outline Files When working with outline files you can edit and re size and the number of stitches in the design will adjust with the changes. Outline files are extremely flexible and allow the user to easily make changes including the stitch patterns and control settings like underlay. Outline formats include POF, PED, KWK and CND. NOTE: When converting a stitch file to an out line it will give you greater control however it will not be the same as an a true outline file, I personally recommend that you save all your designs as a PXF and only output it to DST for the machine file. Advantages of PXF Files There are many advantages to working with PXF files as seen below; 1. Full editing control, re sizing , or manipulating 2. Remembers color sequence, underlay settings, 3. Flexibility, remembers the fonts used and density 4. Saves time, 5. Eliminates guess work Differences Between Stitch Files and Outline Files Converting files to an outline In Tajima DGML version 11 or newer when you open the file you can open the file as a stitch segment , or you can convert the stitch file to an outline format which will allow you to edit it. Steps on converting the files go to file open Select a stitch file At the bottom of the open window see Fig A Choose convert stitches to outline. Then open the file. Viewing Stitch Files vs Outline files Here is some visual ques of the difference between a stitch file and the outline file. You will notice the stitch file doesn't show any angle lines, or start stop commands that are showing up in the outline file . This means the stitch file is all one group and the outline is individual segments. Re-sizing Stitch Files vs Outline Files When you re size a stitch file see the difference compared to an outline file , the original file size for the design was 1364 stitches. After re sizing both files by 50% the stitch file went down to 1330 stitches and the outline file went down to 962 stitches. The stitch should not look so dense on the outline file. Sequence view for both stitch files and outline files; Steps for converting a stitch file to outline file To convert a file when opening it follow steps below. 1. Go to File ... 2. Choose Open 3. Select the DST file 4. At the bottom of the open screen see Fig 1 5. Select Convert segments to Outline 6. Then open the file. Outline File Editing When editing an outline file make sure its a true outline file and not a stitch file converted to an outline. Editing a true outline file will make your life as a digitizer so much easier. It addition it take 85% off of labor to edit a PXF vs a DST file when changing the design. POF files and PXF file also save all the color information no more guess work. NOTE: Do yourself a favor an save all your work as a PXF file it will make your life much easier when editing a design. NOTE: If you do not do digitizing in house , when asking for files in PXF some digitizers will try to pull the wool over your eyes when sending you a PXF file it will be a stitch file saved as a PXF file, I see this all the time. I have a video on how to recognize the difference between a stitch file, a stitch file converted to an outline and a true outline like a POF or PXF Managing your files. I don't know about how many designs you have, but I know I have embroidery designs from several different digitizes, some stock embroidery designs from various vendors, and logos for my customers. It can be a daunting task to keep a handle on them. In years gone by we would store the design on floppies, I still keep the sew files on a floppy in a file folder with the sheet but I also keep the master copy on my computer, save in the PXF format. So if I need to edit I can very easily. I also have the ability to look up what font I used and what underlay is on the design. On my digitizing computer I use Librarian. I would recommend that every one take notes on how to use Librarian, as it will once you learn it save you time hunting for that design. This is one of the most lost functions of the software not used. Librarian Librarian is a database, much like a database that you store your contacts in or accounting information in. Databases allow you to access more information in a faster pace, allows you to catalog the designs and search by various strings. I think its the most neglected tools.If you are a larger shop you may want to invest in librarian server which allows you to store the designs on a server and access them on any system with DGML with the appropriate licenses. This option also allows you to pull designs down from librarian server to the embroidery machine when using the bar code option. NOTE The built in version of librarian when set up for the first time comes with 1000 stock designs for use in your embroidery designs. These design can be access by searches or by the categories. Librarian Menu You have the ability to browse by picture, name or list of the designs, or you can get very specific and search for the embroidery design you want. You can organize your customer into groups, save favorites or even have different databases. You have the ability to import or I call it Mass load embroidery designs , and depending on your level you can export the designs too. It can be a very powerful tool is its given the chance. File Open In the file Open window you have the ability to type in the name or data type and view the files in that type, for customer that have embroidery and chenille its a great way to organize your designs. If you just want to browse all you have to do it just click open and it will open all your designs in alphabetic order Librarian Librarian allows you in basic to view, search and store lots of information about the embroidery design. You can store color information of all outline files in addition it records the size and options.This single version is free in all the levels of the software. In addition their is no limit to the size of the database, the only limitation is that is a single version. Searching Searching tool this is where this program excels, you can search by name or part of a name, by customer, by description, production or stock design, or special fields like chenille. You can also use wild cards while searching designs. On the properties tab , you can search by size, creation date or last used, several different. When you go to the properties of any design that you have saved there it will have a lot of useful information available at your fingertips Information like , Designer ID, Customer, Size , Stitch count, number of colors, number of trims, number of stops, Type of file, description, creation date, edit the groups that the design is assigned to. The import function allows you to do a mass load of files from a CD or from a directory. There are pro's and con's to this method. Pro's - ability to import files in sequence. Con's - you cannot edit the information until after you have added them to librarian. - depending on the speed of your computer it is a slow process Librarian (Mass Load) In this screen you will need to select type of file and any rules for and then click add... High light the directory names and click on Create Link Then you can select your category or you can make a new category. Then click OK and click finish then it will load all the files in the directory. In the videos we will also show you how to setup and use librarian and how to access and search your designs. And how to use this tool as well as the rest of the software. If you take the time to learn librarian it will allow you to search and or browse all your designs easily. In addition it stores quite a bit of information about the design you would not normally have access too.